2018-09-24 Meeting Minutes




Call to Order:

  • Meeting called to order at 7:00 pm by President Brian Bluhm  
  • Attendance:
    • Board members; Brian Bluhm, Dave Thiede, Rick Fryar, Chris Corporaal and Administrator – Carissa Erie.

Dues (Dave Thiede)

  • The meeting started with Dave informing the board about how many overdue association dues there currently are.
    • There are 25 overdue association dues currently.
  • The association plans to send out emails to the houses who are overdue first, then will follow up with letters in the mail if they fail to send in their dues.

72nd Street Monument (Brian Bluhm)

  • Brian gave the attendees an update on the 72nd St. Monument.  
  • Dave informed the board of a design from SDDI for a monument with a cost of $6407.45.
  • Brian suggested contacting the company Timberline for a design and quote.
  • The board then discussed options and preferences on how the monument should look; possibly one with a faux boulder to look similar to the one on 73rd street.
  • The board members concluded that the new monument should be constructed in a way that it blends in with the other monuments, so that the neighborhood has a cohesive design.
  • Brian informed the board that they still need to obtain a vector and has a contact to reach out to.

Mailboxes (Brian Bluhm)

  • Brian discussed the process of getting the mailboxes done with the board members.
  • The mailboxes need their slabs replaced.
  • The board is considering getting mailboxes that look similar to the new ones in the Villas of Hidden Valley neighborhood.
  • Brian informed the board about the resident responses from the mailbox survey:
    • Most liked the mailboxes with stone at the base.
      • A problem with that is that there seems to be a lot of wear on the stone in a very short amount of time based on the condition of similar mailboxes after only one year (getting ruined by snow plows).
    • Brian would like to contact the companyTimberline for a quote.
    • Brian tasked Carissa with contacting the Postmaster to find out the timeline and process for them to install temporary mailboxes and distribution of keys.
    • There are 20 locations that need to be replaced; the board would like to have 6 locations done a year.

Landscaping (Brian Bluhm

  • Brian told the board members the cost of two islands:
    • Island 9 cost $6600
    • Island 10 cost $5800
  • Brian informed the board that there are 10 islands that still need to be redone.
  • The finished ones are islands 3, 4, 5, 13, 14, 15, 16 and 18.
  • Brian told the board that they still need to get a quote for island 12.
  • 2-3 islands will be done each year.
  • Brian updated the board on the status of the removal of an unauthorized bonfire pit in the island on Hidden Valley Ridge South.
    • He received a quote on the cost to fixing that from Elegant Landscaping; which will then be sent to the residents of Hidden Valley Ridge South if they do not remove the fireplace themselves.

HVHA Homeowner Violations (Brian Bluhm and Carissa Erie)

  • There have been 10 violation notices sent since the last board meeting (Carissa Erie).
  • All of the violation notices have been resolved.
  • Brian informed the board that there is a RV on the street at Hidden Valley Lane South and that it will be dealt with by the city since it is on the street.
  • There is a home for sale that has a shed on its property, the board discussed if this is a HVHA issue or a city issue due to where it is.
    • Brian said he will check to see if it is on private property or city land.
  • Brian informed the board that there may need to be an additional meeting to discuss a requested fence on Hidden Valley Lane South.

Meeting was adjourned at 8:45pm.

Respectfully submitted,

Carissa Erie